City Agendas - City of Teague

Minutes

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TEAGUE CITY COUNCIL MEETING
APRIL 26, 2010
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 26th day of April, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
                        Present:
                                                James Monks, Mayor Pro-tem
                                                Mark Hargis, Place 2
                                                Dickie Moore, Place 3
                                                Vacant, Place 4
                                                Vacant, Place 5

Absent: Jacquline Utsey, Mayor

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by James Monks, Mayor Pro-Tem.

INVOCATION was given by Don Doering.

PLEDGE TO THE FLAG was led by Mark Hargis

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. NONE

CONSENT AGENDA

Approval of Minutes of Regular Meeting of April 12, 2010. Motion by Mark Hargis to approve the minutes of the Regular Meeting of April 12, 2010. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

NONE

NEW BUSINESS

Hearings for Dilapidated/Substandard Buildings:

N. 1st Avenue – Wyatt C. Collins Est.
120 N. 1st Avenue – Kenneth Suber (John Love)

No property owners present to discuss the properties. Johnny Howard, Code Enforcement Officer, was present to answer any questions the council might have. Don Doering advised the council that they saw the pictures of these properties at the last meeting and we could show them again if need be.

Motion by Mark Hargis to declare these properties: N 1st Avenue-Wyatt C. Collins, Est. and 120 N. 1st Ave., Kenneth Suber (John Love), a health and safety hazard. Seconded by Dickie Moore. Motion Carried 3-0.

EXECUTIVE SESSION “The City Council for the City of Teague reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney); 551.072 (Deliberation about Real Property}; 551.073 (Deliberations about Gifts and Donations); 551.074(Personnel Matters); 55.076 (Deliberations about Security Devices); and 551.086(Economic Development).” NONE

OPEN SESSION

Take any action deemed necessary on topics discussed in Executive Session. NONE

Reports from City Council Members and City Administrator. Don Doering, City Administrator, k reminded the council about the Relay for Life, April 30th and the first day of voting had 16 voters and remember to vote.

ADJOURNMENT at 6:07 p.m.

ATTEST: City of Teague

___________________________________
James Monks, Mayor Pro-tem

____________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
APRIL 12, 2010
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 12th day of April, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Present:
Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Vacant, Place 4
Vacant, Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, Charlie Buenger, City Attorney, and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by Mayor Jacquline Utsey and quorum was present.

INVOCATION was led by Don Doering

PLEDGE TO THE FLAG was led by Mark Hargis

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None at this time.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of March 22, 2010.
Approval of accounts payable register for the month of March, 2010 (List submitted).

Mayor Utsey removed Item c for discussion.
Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

Approval of Economic Development Corporation semi-annual report.

Lashane Criddle gave an overview on the EDC Semi-annual report and the Strategic plan. Motion by Mark Hargis to approve the Economic Development Corporation Semi-annual Report. Seconded by James Monks. Motion Carried 3-0.

Moved unfinished business until after Executive Session.
Recessed into Executive Session at 6.14 P.M.

UNFINISHED BUSINESS

Discussion and/or actions concerning grievance filed on behalf of Sgt. Shawn Solly.
Discussion and/or actions concerning sale of K9 Officer Bella to Sgt. Shawn Solly.

NEW BUSINESS

Consideration and action on changing date of first Council meeting in May.
Consideration and action on amending Animal Control administrative fees.
Consideration and action on approval of proposals to remove dilapidated buildings.
Consideration and action on approval of Fair Housing Proclamation.
Consideration and action on approval of Election Judge rate of pay at $12.50 and Election Workers rate of pay at $8.00.
Consideration and action on approval of hiring Claudette Mehringer as Pool Manager at $10.00 per hour.
Consideration and action on longer hours, waiving charges for additional loads and not limiting the number of visits to dump on Earth Day.

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.

OPEN SESSION-Reconvened into Regular Session at 8:09 P. M.

Discussion and or actions regarding proposed settlement of employment termination of Sgt. Shawn Solly.
Take any action deemed necessary on topics discussed in Executive Session.

Motion by James Monks to terminate Sgt Shawn Solly. Died for a lack of a second.

Motion by Dickie Moore to accept the termination of Sgt. Shawn Solly with the proposal as agreed upon in Executive Session and with provision that each party sign the agreement within seven (7) days. Seconded by Mark Hargis. Voting: Dickie Moore-Yes, Mark Hargis-Yes and James Monks-No. Motion Carried 2-1.

The matter of the grievance no action taken because it was covered in the proposal with Sgt. Shawn Solly.

7. NEW BUSINESS

Consideration and action on changing date of first Council meeting in May. Motion by Mark Hargis to move the first Council Meeting to May 13th. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and action on amending Animal Control administrative fees. Motion by Mark Hargis to raise the fees as presented. Dog/Cates $65.00; Impounded: Room and Board $10.00 per day; Horses/Cows $175.00; Goats/Calves/Pigs $100.00. Seconded by James Monks. Motion Carried 3-0.

Consideration and action on approval of proposals to remove dilapidated buildings.

The four buildings that were in consideration are: Corner of B.T. Washington (W 1st) & Tyler Street, J. F. Bodine; North 1st Ave. Wyatt C. Collins, Est.; N. 1st Ave., Octavia Kelly; 120 N. 1st Ave, Kenneth Suber (John Love). Don Doering, gave the council a summary of the Ordinance Section 3.002 #3. Mr. Bodine said he received the letter in January 2010 and signed a citation. He checked with the judge and she didn’t have a citation on him. He came to talk to the City Manager, office this Morning and asked for all the paperwork they had on his property. He was given two pictures of his property and shown the paperwork. At the meeting, Don Doering and Johnny Howard had gone out before lunch and took picture of the properties for the meeting and Mr. Bodine, felt he had been lied to because there were more pictures for the meeting. No one will remove anything from his property because that is how he made his living, he is a junk dealer. Mr. Bodine said that he worked hard for his money and he was not the only property in town in that shape. He loved each and every one of us but he didn’t have the money to do what the city was requesting. Mr. Bodine wanted to know why the City wanted him to pay more money to condemn his property.

Motion by James Monks to accept the lowest bid of $2,800.00 from S&S Lawn Care, on all of the four properties and Mr. Bodine is given the consideration to remove what is of value before we clean up his property. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and action on approval of Fair Housing Proclamation. Motion by Mark Hargis to approve the Proclamation as April, 2010 as Fair Housing month. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and action on approval of Election Judge rate of pay at $12.50 and Election Workers rate of pay at $8.00. Motion by Mark Hargis to approve the Election Judge, Mancy Johnson, rate of pay at $12.50 per hour and Election workers at a rate of $8.00 an hour for the May 8, 2010 Election. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and action on approval of hiring Claudette Mehringer as Pool Manager at $10.00 per hour. Motion by Mark Hargis to approve the hiring of Claudette Mehringer as the Pool Manager at $10.00 per hour. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and action on longer hours, waiving charges for additional loads and not limiting the number of visits to dump on Earth Day. Motion by James Monks to extend the hours on April 22, 2010, Earth Day, and waive the charges for additional load as part of the Clean up the City of Teague. Seconded by Dickie Moore. Motion Carried 3-0.

REPORTS FROM CITY COUNCIL MEMBERS AND CITY ADMINISTRATOR. Don Doering, reported that the Cities radio license has been renewed. Mr. Doering gave information on the following events that will be happening in the City: Relay for Life, April 30-May1; to remember to vote May 8th; the City received a thank you for the ladies at the Senior Center for the new refrigerator; the NAACP Banquet , April 24th; the Chamber Banquet will be rescheduled. Yrene Morgan gave a report on the CJAC Grant that was applied for at HOTCOG. Teague ranked 7th and we should know something in September as to whether or not we get the grant.

ADJOURNED at 8:41P.M.

ATTEST:

City of Teague

___________________________________
Jacquline Utsey, Mayor

______________________________________________
Don Doering
City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
MARCH 22, 2010
MINUTES
The Regular Meeting of the Governing Body of the City of Teague was held on the 22nd day of March, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Present:
Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Vacant, Place 4
Vacant, Place 5

Don Doering, City Administrator, Charlie Buenger, City Attorney, and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT: Mayor Jacquline Utsey called the meeting to order and a quorum was present.

INVOCATION was given by Don Doering.

PLEDGE TO THE FLAG was led by James Monks.

VISITORS/CITIZENS COMMENTS: At this time any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of March 8, 2010. Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion carried 3-0.

UNFINISHED BUSINESS

None.

NEW BUSINESS

Discussion and/or actions concerning grievance filed on behalf of Sgt. Shawn Solly.
Sgt. Solly had the option of closed or open session and chose open session. Sgt. Solly
discussed her grievance before the council. Moved until after Executive Session.
Discussion and/or actions concerning flag poles.
We have budgeted 2K for flag poles. Two 25 foot commercial flag poles will cost
approximately 3K. Motion to purchase two 25 foot residential flag poles for installation
at City Hall by Dickie Moore. Seconded by Mark Hargis. Motion carried 3-0.
Discussion and/or actions concerning sale of K9 Officer Bella to St. Shawn Solly.
Moved until after Executive Session.

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.

OPEN SESSION reconvened into Regular Session at 9:08 pm.

Take any action deemed necessary on topics discussed in Executive Session.

7a. Discussion and/or actions concerning grievance filed on behalf of Sgt. Shawn Solly.
Motion to table any action on this item by James Monks. Seconded by Mark Hargis.
Motion carried 3-0.

7c. Discussion and/or actions concerning sale of K9 Officer Bella to St. Shawn Solly.
Motion to table any action on this item by Mark Hargis. Seconded by James Monks.
Motion carried 3-0.

Reports from City Council Members and City Administrator.

ADJOURNMENT at 9:10 pm.

City of Teague

___________________________________
Jacquline Utsey, Mayor

ATTEST:

___________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
MARCH 8, 2010
MINUTES
The Regular Meeting of the Governing Body of the City of Teague was held on the 8th day of March, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Present:
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Vacant, Place 4
Vacant, Place 5

Absent: Jacquline Utsey, Mayor

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT Mayor Pro-tem, James Monks, called the meeting to order and a quorum was present,

INVOCATION given by Don Doering

PLEDGE TO THE FLAG was led by Mark Hargis

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None

CONSENT AGENDA

Approval of Minutes of Regular Meetings of February 8, 2010.
Approval of accounts payable register for the Month of February, 2010 (List submitted).
Ratify Resolution of Support for Emery Ross.

Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of contract to accept online utility payments. Motion by Mark Hargis to approve the contract to accept online utility payments from Federal Payments. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of amendments to Utility Ordinance concerning disconnection/termination of customer accounts. Motion by Mark Hargis to approve the Utility Ordinance on disconnection and termination of customer’s accounts. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of a Community Center Use ordinance. Motion by Dickie Moore to approve the ordinance on Community Center Use. Seconded by Mark Hargis. Motion Carried 3-0.

NEW BUSINESS

Consideration and possible actions on approval of resolution to apply for a Texas Law Enforcement Equipment Grant from the Office of the Governor, Criminal Justice Division. Motion by Dickie Moore to approve the Resolution for Texas Law Enforcement Equipment Grant from the Office of the Governor, Criminal Justice Division. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of proposal from Structural Engineer to inspect City buildings. Motion by Mark Hargis to approve the proposal from the Structural Engineer to inspect the City Hall Buildings up to $1,000.00. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of XTO well drilling permit for L. F. Roberts Gas Unit Well # 4H. Rick Gambol, Land Management, was the spokes person to the council and other members of the XTO team were present in case the council needed information on the drilling sites. Mr. Gambol also advised he would like the council to give them waivers for those owners that cannot be found that are within the 300 feet. Moved until after executive session.

d. Consideration and possible actions on approval of XTO well drilling permit for H. D. Black Gas Unit Well #5H. Rick Gambol, Land Management, was the spokes person to the council and other members of the XTO team were present in case the council needed information on the drilling sites Mr. Gambol advised that they needed a waiver for a street closing South 10th Street as it well site will go through the middle of the road.
Mr. Gambol also stated that they needed a waiver that they are required to get because one property owner refused to sign because they have an issue with XTO on a well site in the City of Fairfield. They were holding up signing until they obtain resolution on the City of Fairfield well site. The property is within the 300 feet but they are not on the drill site and there are no damages because they are actually 50 feet south of center of core. There is no reason for them to object, they are actually mineral owners in this site. Ms. Stephanie Thompson was present and advised that she represented Graham Williford Estate and he did not give consent but she advised there were open issues but did not know what those issues are. Moved until after executive session.

Consideration and possible actions on approval of amendment to annual budget for HOME Program. Motion by Mark Hargis to approve the amendment to the annual budget for the Home Program. Seconded by Dickie Moore.

Convened into Executive Session at 6:29PM.

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.
Discussion concerning complaint about Police Department.

OPEN SESSION reconvened into Regular Session at 8:13PM

Take any action deemed necessary on topics discussed in Executive Session.

7c. Consideration and possible actions on approval of XTO well drilling permit for L. F. Roberts Gas Unit Well # 4H. Rick Gambol, Land Management, was the spokes person to the council and other members of the XTO team were present in case the council needed information on the drilling sites. Mr. Gambol also advised he would like the council to give them waivers for those owners that cannot be found that are within the 300 feet. Motion by Mark Hargis to grant the drilling permit and it not become effective until the City was in receipt of the easement to the City Attorney from XTO. Seconded by James Monks. Mark Hargis and James Monks voted, yes. Dickie Moore, voted, No. Motion carried 2-0.

7d. Consideration and possible actions on approval of XTO well drilling permit for H. D. Black Gas Unit Well #5H. Rick Gambol, Land Management, was the spokes person to the council and other members of the XTO team were present in case the council needed information on the drilling sites Mr. Gambol advised that they needed a waiver for a street closing South 10th Street as it well site will go through the middle of the road.
Mr. Gambol also stated that they needed a waiver that they are required to get because one property owner refused to sign because they have an issue with XTO on a well site in the City of Fairfield. They were holding up signing until they obtain resolution on the City of Fairfield well site. The property is within the 300 feet but they are not on the drill site and there are no damages, they are actually 50 feet south of center of core. There is no reason for them to object, they are actually mineral owners on this site. Ms. Stephanie Thompson was present and advised that she represented Graham Williford Estate and he did not give consent but she advised there were open issues but did not know what those issues are. Motion by Mark Hargis to grant the drilling permit and it not become effective until the City was in receipt of the easement to the City Attorney from XTO. Seconded by James Monks. Mark Hargis and James Monks voted, yes. Dickie Moore, voted, No. Motion carried 2-0.

Reports from City Council Members and City Administrator. City Administrator gave a list of events that will be happening. March 11th, City Hall Relay for Life hamburger lunch. March 12, Pharmacy Plus, having Pulled pork Lunch, April 6th the Circus, April 30th and May 1st Relay for Life.

James Monks wanted to know why there is a difference in the water sold and pump report. The difference is billing date water sold and 1st to the end of the month for water pumped. Going to work on a report to correct this report so we can a more accurate record.

ADJOURNMENT at 8:17PM

City of Teague

___________________________________
James Monks, Mayor Pro-Tem

ATTEST:

___________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
FEBRUARY 8, 2010
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 8th day of February, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Present: Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Alderman Place 2
Dickie Moore, Alderman Place 3
Vacant Place 4
Vacant Place 5
Don Doering, City Administrator/Secretary, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT The meeting was called to order by Mayor Jacquline Utsey and a quorum was present.

INVOCATION was led by Don Doering

PLEDGE TO THE FLAG was led by Jacquline Utsey

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. Charles Howard, Metro Sanitation, Wanted to ask the council if they had any concerns about the service the city has received. He mentioned the rate increase that he had sent to the City Administrator and noted it was not on the agenda. He would leave a proposal with the council and advised it would be a short term rate increase. He also mentioned that he had added an oil recycle drum and a metal recycle bins at no charge to the city at the yard.

ANNUAL AUDIT PRESENTATION Ken Davis of Kenneth C. Davis & Company, P.C., gave an overview of the Fiscal Year 2008-2009 audit. He said there were some areas that needed to be addressed. We had two reportable conditions. We need to watch and coordinate with the bank on the pledges for the money to make sure we are not under pledged and need to keep a better eye on the budget in keeping it balanced. General Fund had 1.9 million revenue and almost 3 million was spent. Water Sewer 1.3 million revenue spent 2.1 million.

CONSENT AGENDA

Approval of Minutes of Regular Meetings of January 25, 2010.
Approve Annual Racial Profiling Report.
Approval of accounts payable register for the Month of January, 2010 (List submitted).

Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of contract to accept online utility payments. Motion by Mark Hargis to ask for a contract from ACH-Payments for review so that we can get started with on-line payments. Seconded by Dickie Moore. Mark Hargis and Dickie Moore, Aye and James Monks, No. Motion Carried 2-0.

At this time LaShaun Criddle was introduced she is the newly employed Executive Director of Economic Development. She advised that she had moved here from Wichita Falls and had been in Teague about threes yeas. Has a bachelor and master degree in Social Work and in a few weeks will have a Master degree in business. She worked for Northland Cable previously.

NEW BUSINESS

Consideration and possible actions on approval of Annual Audit. Motion by James Monks to approve the annual audit for Fiscal year 2009. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of proposal to clean up property. Motion by Mark Hargis to accept the lowest bids on the following properties:

711 N. 4th Ave. $350.00, S&S Lawn Care;
W Hwy 84 (across from Hyden’s Barbecue) $2,300.00, S & S Lawn Care;
409 N. 4th Ave, $249.00, John Self;
309 Cypress, $4,750.00, Green Thumb Services;
and no money will be paid until the work is completed. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of use of Community Center at no charge for Relay for Life. Motion by Mark Hargis to allow Relay for Life to use the Community Center rent free for the event. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on creation/amending Community Center Use ordinance. Motion by James Monks to table this item until the City Attorney has drawn up a Community Center Use ordinance. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and ratification of renewable energy demonstration pilot program application and resolution. Motion by Mark Hargis to ratify the application and resolution for the Renewable Energy Demonstrations Pilot Program. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of amendments to Utility Ordinance concerning disconnection/termination of customer accounts. This Ordinance was presented to night for review not approval. Motion to table this item by James Monks for review. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of budget amendment. Motion by James Monks to approve the budget amendments. Seconded by Dickie Moore. Motion Carried 3-0.

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.

OPEN SESSION

Take any action deemed necessary on topics discussed in Executive Session. No Executive Session

Reports from City Council Members and City Administrator. Don Doering advised reports in the packet.

ADJOURNMENT 6:40PM

ATTEST:

City of Teague

___________________________________
Jacquline Utsey, Mayor
___________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
JANUARY 25, 2010
MINUTES

The Regular Meeting and Public Hearing of the Governing Body of the City of Teague were held on the 25th day of January, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
The following were present: Mayor Pro-tem James Monks
Alderman Place 2 Mark Hargis
Alderman Place 3 Dickie Moore
Alderman Place 4 Vacant
Alderman Place 5 Vacant

Absent: Mayor Jacquline Utsey
Don Doering, City Administrator, Yrene Morgan Administrative Assistant

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT. The meeting was called to order by James Monks, and a quorum of Alderman were present

INVOCATION was given by Mark Hargis

PLEDGE TO THE FLAG was led by Dickie Moore

PUBLIC HEARING TO DISCUSS TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT RENEWABLE ENERGY PILOT PROGRAM GRANT APPLICATION. Mayor Pro-tem James Monks opened the Public Hearing at 6:03PM, Terry Goss, Renewable Energy Experts, gave a presentation on the Sewage Treatment Plant Solar Energy Project and what is being proposed with the use of solar energy. Closed the hearing at 6:25PM

Regular Session at 6:25PM

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. NONE

CONSENT AGENDA

Approval of Minutes of Regular Meetings of January 11, 2010. Motion by Mark Hargis Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of Caselle software training. Motion by Mark Hargis to approve the training with Caselle and amend the budget. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of appraisal bid for building at 315 Main Street. Motion by Mark Hargis to accept the bid for $2,500 for the appraisal bid for the building at 315 Main Street. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of contract to accept online utility payments. Motion by Mark Hargis to table this item until research can be done for other online payment vendors. Seconded by Dickie Moore. Motion Carried 3-0.

NEW BUSINESS

a. Consideration and possible actions on approval of Bond Payment Resolutions. Motion by Dickie Moore to approve the Bond Payment Resolutions. Seconded by Mark Hargis. Motion Carried 3-0.

NONE --EXECUTIVE SESSION “The City Council for the City of Teague reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney); 551.072 (Deliberation about Real Property}; 551.073 (Deliberations about Gifts and Donations); 551.074(Personnel Matters); 55.076 (Deliberations about Security Devices); and 551.086(Economic Development).”

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition. None planned.

OPEN SESSION

Take any action deemed necessary on topics discussed in Executive Session. None

Reports from City Council Members and City Administrator.

ADJOURNMENT at 6:48 PM

ATTEST:
City of Teague

___________________________________
James Monks, Mayor Pro-tem
__________________________________
Don Doering City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
JANUARY 11, 2010
MINUTES

The Regular Meeting and Public Hearings of the Governing Body of the City of Teague was held on the 11th day of January, 2010 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

The following were in attendance:
Present: Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Alderman Place 2
Dickie Moore, Alderman Place 3
Vacant Place 4
Vacant Place 5
Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT Jacquline Utsey, Mayor called the meeting to order and a quorum was present.

INVOCATION was given by James Monks

PLEDGE TO THE FLAG was led by Mark Hargis

PUBLIC HEARING TO DISCUSS HOW TO IMPROVE RECREATIONAL OPPORTUNITIES FOR ELDERLY CITIZENS. Hearing opened at 6:02PM with the Mayor reading a list of recreational opportunities for Elderly Citizens Campsites, pavilions, walking trails, gardens, bird watching. No one else in the audience offered any other suggestions. Public Hearing closed at 6:03PM

PUBLIC HEARING TO DISCUSS SUBMITTING APPLICATION FOR FUNDING TO THE TEXAS PARKS AND WILDLIFE DEPARTMENT. Hearing opened at 6:03PM. Yrene Morgan advised the council that we are going to try apply for the grant again this year. No one offered any other suggestions. Public Hearing closed at 6:04PM.

Went into Regular Meeting at 6:04PM.

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. NONE

CONSENT AGENDA

Approval of Minutes of Regular Meetings of December 14, 2009.
Consideration and approval of accounts payable register for the month of December, 2009 (List Submitted).
Consideration and approval of Mayoral Proclamation for National Blood Donor Month.

Mayor read the proclamation. Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

a. Consideration and possible actions on approval of change in Animal Control Officer days and working hours. Dennis Cox, Police Chief, gave a report on the Johnny Howard and the handling of the dogs. Reported on Ms. Harris, and the dog in neighborhood had not been out, and they would continue to monitor the situation. Chief Cox also advised that Mr. Howard would patrol some on Saturday and Sunday. Motion by James Monks to remove this item with no action taken. Seconded by Mark Hargis. Motion Carried 3-0.

NEW BUSINESS

Consideration and possible action on approval of resolution to submit an application for grant funding to the Texas Parks and Wildlife Department. Motion by Mark Hargis to approve the resolution to submit the application for grant funding to Texas Parks and Wildlife Department. Seconded by Dickie Moore. Motion carried 3-0.

Consideration and possible action on approval of a resolution to prevent mining and drilling on park property. Motion by James Monks to approve the resolution to prevent mining and drilling on park property. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible action on approval of a resolution to call a General Election for May 8, 2010 for Mayor and Alderman Places I & III. Motion by Dickie Moore to approve the resolution calling the General Election for Mayor, Alderman Places I &III, and also approve the resolution to call the Special Election for Alderman Places IV &V for May 8, 2010. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible action on approval of a resolution to call a Special Election for May 8, 2010 for Alderman Places IV & V. See Motion made on item c.

Consideration and possible action on approval of Resolution and Policy Regarding Nondiscrimination on the Basis of Disability. Motion by Mark Hargis to approve the Resolution and Police Regarding Non Discrimination on the Basis of Disability for the USDA loan. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of payment for repair to employee’s personal vehicle that was damaged on City property. Motion by Dickie Moore to pay Connie Hall $1,632.75 for damages to her vehicle and have her sign a release. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on increasing the fiscal year 2010 Homeland Security Grant from $30,000 to $40,000. Motion by James Monks to increase the dollar amount from $30,000.00 to $40,000.00 for the 2010 Homeland Security Grant. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of agreement to collect online utility payments. Motion by Mark Hargis to table this item until we can more information on the fees. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible actions on approval of Caselle training as recommended by City Auditor. Motion by James Monks to table this item until we can set up a schedule and get an estimated cost for airfare, rental car, hotel, etc. Seconded by Mark Hargis. Motion Carried 3-0.

Entered into executive session at 6:23PM

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.

OPEN SESSION reconvened at 6:35PM,

Take any action deemed necessary on topics discussed in Executive Session. NO ACTION NEEDED.

Reports from City Council Members and City Administrator.

ADJOURNMENT at 6:36PM

ATTEST:

City of Teague

___________________________________
Jacquline Utsey, Mayor

__________________________________
Don Doering
City Administrator, Secretary

TEAGUE CITY COUNCIL MEETING
DECEMBER 14, 2009
MINTUES

The Regular Meeting of the Governing Body of the City of Teague was held on the 14th day of December, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
The following were in attendance:
Present: Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Alderman Place 2
Dickie Moore, Alderman Place 3
Vacant Place 4
Vacant Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT was called order by Jacquline Utsey, Mayor, and quorum was present.

INVOCATION was given by Don Doering

PLEDGE TO THE FLAG was led by James Monks

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None

CONSENT AGENDA

Approval of Minutes of Regular Meetings of November 9, 2009 and November 23, 2009.
Consideration and approval of accounts payable register for the month of November, 2009 (List Submitted).

Motion by James Monks to approve the consent agenda with the correction of the November 9th minutes removing the duplication of g and h after reconvened from executive session. Seconded by Mark Hargis. Motion Carried 3-0.

UNFINISHED BUSINESS NONE

NEW BUSINESS

Consideration and possible actions on approval of change in Animal Control Officer days and working hours. Melissa Harris, 713 Cypress, addressed the council about the dog ordinance. The neighbors Golden Lab comes into her yard and digs. She had called and she knows that neighbors has been given a citation but it has not helped. The neighbor continues to let the dog out. Discussion was to change the hours of Johnny Howard, and Chief Cox advised the council that he would give Ms. Harris his cell phone number for her to call when the dog is at her house and he would see that the problem is taken care of. He also advised that council that he would work with J. Howard one day a week on animal control.

Motion by Mark Hargis to table this item until next month pending a report from Chief Cox to see how the problem is resolved. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible actions on approval of contract with TXU Energy. Motion by James Monks to extend the contract for 12 months pending the price matches the market price. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of increase in Airport Hangar rent. Motion by James Monks to leave the hangar rent as is until improvements have been made to the hangars. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval to conduct an asbestos study for Doctor Office not to exceed $2,500. Motion by Mark Hargis to have a study done on the Doctors Office 315 Main Street by an approved TCEQ company. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible actions on approval of Appraisal Bid for Doctor Office from Michael A. Hall, MAI not to exceed $2,500. Motion by Mark Hargis to table this item until the asbestos study has been done. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible actions on applying for fiscal year 2010 Homeland Security Grant, and appointing Requestor and Project Manager. Motion by James Monks to ask up to $30,000 worth of radio equipment for the Police Dept and Fire Dept. Seconded by Dickie Moore. Motion Carried 3-0.

Motion by James Monks to appoint Don Doering as the Requestor and Yrene Morgan as the Project Manager. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of 2010 Holiday Schedule. Motion by James Monks to approve the holiday schedule for 2010, New Year’s Day, Martin Luther King, Good Friday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve and Christmas Day. Seconded by Mark Hargis. Motion Carried 3-0.

Entered into executive session 6:34PM

Consultation with Attorney regarding pending or threatened litigation, personnel matters and/or property acquisition.

OPEN SESSION Reconvened into Regular Session 7:10 PM

Take any action deemed necessary on topics discussed in Executive Session. NONE

Reports from City Council Members and City Administrator. Don Doering advised the Council about the Town Hall Meeting 01/07/10 at the Community Center at 7:00PM to discuss the Landlord Ordinance and the Police Department moving into 315 Main Street.

ADJOURNMENT 7:15PM

City of Teague

ATTEST:

___________________________________
Jacquline Utsey, Mayor

___________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
NOVEMBER 9, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 9th day of November, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Alderman Place 2
Dickie Moore, Alderman Place 3
Vacant Place 4
Vacant Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT. Jacquline Utsey, Mayor called the meeting to order at 6:00 PM with a quorum present.

INVOCATION was led by Don Doering

PLEDGE TO THE FLAG was led by James Monks

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting.

Mr. Bodine thanked everyone that helped search for Mrs. Shirley Bodine who was reported missing. She returned home in safe condition.

CONSENT AGENDA

Approval of Minutes of Regular Meetings of October 12, 2009.
Consideration and approval of accounts payable register for the month of October, 2009 (List Submitted).

Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of adoption of 2006 International Fire Code. Motion by Mark Hargis to approve the adoption of the 2006 International Fire Code. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible actions on approval of amendment to Water and Sewer Utility Rates Ordinances. Motion by Dickie Moore to approve the amendments to ordinance on water/sewer utility rates. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of Veterans Remembrance Park request for water at no cost. Motion by Dickie Moore to approve the agreement with the owners of Veterans Remembrance Park, which will be a park open to the public and they will maintain it in exchange for the city paying the water bill with the usage not exceed 10,000 gallons. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of payment to Keystone Construction, Inc. before being reimbursed by USDA. Motion by Mark Hargis to pay Keystone Construction $246.738.40. Seconded by James Monks. Motion Carried 3-0.

NEW BUSINESS

Consideration and possible actions on approval of dump operation ordinance. Motion by James Monks to approve the dump operation ordinance and the fee schedule will be approved in the City Secretaries office. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of fire hydrant ordinance. Motion by James Monks to approve the fire hydrant ordinance. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of resolution to cast votes for Board of Directors Members of the Freestone Central Appraisal District. Motion by Mark Hargis to cast the 55 votes for Lovie Wyhte. Seconded by Dickie Moore. Motion Carried 3-0.

Discussion and Consideration of approval of an ordinance to authorize City Administrator to continue operation of city business in the absence of City Government. Motion by Mark Hargis to approve the ordinance with the addition of a missing sentence: Article 9.303 Delegation of Authority In the event the number of council members necessary to establish a quorum cannot be achieved due to vacancies on the council, the City Administrator shall have authority to conduct city business where in the same shall consist of ministerial duties of payment of bills, payroll, and expenses necessary for the operation of the city’s departments. Seconded by James Monks. Motion Carried 3-0.

Discussion and Consideration of approval of XTO drilling permit for Football Field No. 3 well. Joycie Burns read to the Council to: Our City Representatives WE ask that you to make goals for the City of Teague that will be beneficial to all of its citizens, no matter where they live. More wells with West Teague are: (1.) Unhealthy for the citizens who live there (2.) Detrimental to any improvements and investments that may or could become available for the Growth of Housing, Recreation, and Other Services, (3.) Detrimental to the General Well being of those who live in the area. This is being proposed to be placed into an area where the incomes are/or may be lower, but the citizenship (Teague) it the same. Our responsibility is the same to all. Mike Gambol explained the council the location of the proposed drilling well to be on 7 5/6 acres belonging to Mr. Raymond Curry. Mike Yeager also addressed the council and this is one of the drill sites. Moved until after executive session per advice of the City Attorney.

Consideration and possible actions on advertisement for bids for Renewable Energy Project. Motion by Dickie Moore to advertise for bids for the Renewable Energy Project. (Which is put solar panels on City Hall and the Library?) Seconded by Mark Hargis. Motion Carried 2-1 with the vote Mark Hargis Aye, Dickie Moore, Aye and James Monks No.

Consideration and possible actions on Special Election for May 2010 for vacant Council Seats IV & V.

Motion by Dickie Moore to call the Special Election for May, 2010 to fill the vacant Council Seats IV and V. Seconded by James Monks. Motion Carried 3-0.

Recessed into Executive Session 7:17PM

Take any action deemed necessary on topics discussed in Executive Session. Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion and Consideration of filling vacant Public Works Sewer position.
Discussion and Consideration of filling vacant Public Works Streets position.
Discussion and Consideration of appointment of Virgil Brewer as a Reserve Officer.
Discussion and Consideration of promotion of Arron Reed to Corporal.
Discussion and Consideration of accepting property at 315 Main Street. Owned by Bill Halbert, M.D. and Audrey Halbert.
Discussion and Consideration of paying closing costs to acquire property at 315 Main Street.

OPEN SESSION Reconvened into Regular Session 8:36PM

e. Discussion and Consideration of approval of XTO drilling permit for Football Field No. 3 well. Motion by Mark Hargis to grant XTO the drilling permit for Football Field No. 3. Seconded by James Monks. Motion Carried 3-0.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. NONE

Discussion and Consideration of filling vacant Public Works Sewer position. Motion by James Monks to hire Alfred Vaughn for the full time position at a rate of $12.50 per hour and J.T. Baker for the part-time position 30 hours a week at $10.00 an hour. Seconded by Dickie Moore. Motion Carried 3-0.

Discussion and Consideration of filling vacant Public Works Streets position. Motion by James Monks to hire Waylen Glynn Crossley for the street department at a rate of $15.00 per hour. Seconded by Mark Hargis. Motion Carried 3-0.

Discussion and Consideration of appointment of Virgil Brewer as a Reserve Officer. Motion by James Monks to appoint Virgil Brewer as a reserve officer for the Teague Police Department. Seconded by Dickie Moore. Motion Carried 3-0.

Discussion and Consideration of promotion of Arron Reed to Corporal. Motion by Dickie Moore to promote Aaron Reed to Corporal. Seconded by Mark Hargis. Motion Carried 3-0. Corporal Reed Mother pinned his stripes on his uniform at this time.

Discussion and Consideration of accepting property at 315 Main Street. Owned by Bill Halbert, M.D. and Audrey Halbert. Motion by James Monks to accept 315 Main Street building owned by Bill Halbert, M.D. and Audrey Halbert. Seconded by Mark Hargis. Motion Carried 3-0.

Discussion and Consideration of paying closing costs to acquire property at 315 Main Street. Motion by James Monks to paying the closing costs to acquire the property at 315 Main Street for the City of Teague. Seconded by Dickie Moore Motion Carried 3-0.

h. Discussion and Consideration of paying closing costs to acquire property at 315 Main Street. Motion by James Monks to pay the closing costs to acquire the property at 315 Main Street. Seconded by Dickie Moore Motion Carried 3-0.

Reports from City Council Members and City Administrator. Mayor Utsey wanted to remind everyone of the dedication of the Veterans Memorial, November 11, 2009 at 4:00PM.

Don Doering reported that a new power plant My Power will be located on FM 416 and FCR 196 at Richland Chambers and should employ about 24 people.

ADJOURNMENT at 8:42PM

ATTEST:

_______________________________
Jacquline Utsey, Mayor

__________________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
October 12, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 12th day of October, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Roger Brooke, Place 4
Vacant Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by Mayor Jacquline Utsey at 6:03P. M. and a quorum was present.

INVOCATION was given by Don Doering.

PLEDGE TO THE FLAG was led by Roger Brooke

Recognition of Dennis Cox for Heroic Actions Jacquline Utsey presented a plaque to Chief Dennis Cox for his actions on being the first person on the scene of the car crash Donald Richardson had on September 17, 2009 and saving his life. Dennis Cox with the help of others got Mr. Richardson out of his vehicle before it became fully in gulfed in flames. Therefore, Mr. Richardson is alive and healing from two broken ankles, broken hand and minor cuts and burns.

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. Michael Landers talked about the policy for the dump. He would like to have a 16 foot trailer filled with limbs be counted as a free dump.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of September 14, 2009, and Special Meeting of September 24, 2009.
Consideration and approval of accounts payable register for the month of September, 2009 (List Submitted).

Motion by Mark Hargis to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 4-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of payment to Keystone Construction, Inc. before being reimbursed by USDA. Motion by James Monks to table this item. Seconded by Roger Brooke. Motion Carried 4-0.

NEW BUSINESS (items were moved in different order during the night)

c. Consideration and possible actions on approval of resolution to authorize signatures for purchase vouchers and request for payments for Texas Community Development Block Grant for Contract No. 729799 (Sewer Improvements).
Diane Brown with Gary Traylor and Associates was present to give an overview of the resolution. She advised the council that to approve the resolution for the signatures to draw money from the state. Currently the signatures we have are Mayor, Jacquline Utsey, Mayor Pro-tem, James Monks, and City Administrator, Donald Doering. After the project is designed, the contractor will send the invoice. The state will send the money directly to the bank. Then the city will write the check. It usually takes 30 days to get money. We have to disperse the money within 5 working days. Motion by Dickie Moore to approve the resolution with the following signatures, Jacquline Utsey, James Monks and Donald Doering. Seconded by Roger Brooke. Motion Carried 4-0.

e. Consideration and possible actions on approval of Gary Traylor & Associates Management Services Contract for Texas Community Development Block Grant Program Contract No. 729799 (Sewer Improvements). Gary Traylor and Associates were the only ones to reply to the advertisement for services. Motion by Mark Hargis to approve the contract with Gary Traylor and Associates for Texas Community Development Block Grant Program Contract No. 729799. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of filling vacancy on EDC Board.

Motion by James Monks to appoint Kimberly Bodine as the EDC board member. Seconded by Dickie Moore. Motion Carried 4-0
.

Consideration and possible actions on approval of EDC 2009 – 2010 Annual Budget

This proposed budget was submitted with the city’s budget but the council never approved EDC budget. Motion by Mark Hargis to approve EDC budget. Seconded by James Monks. Motion Carried 4-0.

d. Consideration and possible actions on approval of TRC Engineering Agreements for Texas Community Development Block Grant Program Contract No. 729799 (Sewer Improvements).
The same project improvements. We received two proposals. TRC has a long history with the city. Their evaluation received a higher score than the other. The funds will come from the grant. Motion by James Monks to approve TRC Engineering Agreements for the Texas Community Development Block Grant Program Contract No. 729799. (Sewer Improvements). Seconded by Roger Brooke. Motion Carried 4-0.

g. Consideration and possible actions on creation of dump operation ordinance.
Motion by James Monks to have the City Attorney to create a dump ordinance with two free pickup or car loads and one free 16 foot trailer load a month. Seconded by Mark Hargis. Motion Carried 4-0.

h. Consideration and possible actions on creation of fire hydrant ordinance. Motion by Mark Hargis to have the City Attorney create an ordinance that has a defined space of three feet around a fire hydrant and to make it retroactive if there is an obstruction or interference now it will have to be moved and whatever else needs to be added to make it a doable ordinance and present it at the next meeting. Seconded by James Monks. Motion Carried 4-0.

i. Consideration and possible actions on approval of creation of Deputy Fire Marshall position.
The city ordinance presently authorizes a fire marshal position. Motion by Dickie Moore to create the position of Deputy Fire Marshal as a non-paid position working under Fire Marshal. Second by James Monks. Motion Carried 4-0.

j. Consideration and possible actions on approval of adoption of 2006 International Fire Code.
The city’s ordinance already adopts the building, electric and plumbing codes. It would be advisable to adopt the 2006 fire code and have the ordinance amended. Motion by Roger Brooke to table this item until the City Administrator could speak with the Fire Chief. Seconded by Mark Hargis. Motion Carried 4-0.

k. Consideration and possible actions on approval of resolution to apply for an Energy Efficiency and Conservation Block Grant. The American Recovery has 45 Million for state energy. Teague is eligible for some. The first step is to do a resolution to apply for the grant. (Solar panels, street lights) Motion to approve a resolution to apply for the grant by Monks. Seconded by Dickie Moore. Motion Carried 4-0.

l. Consideration and possible actions on approval of Veterans Remembrance Park request for water at no cost. Motion by James Monks to table this item until further research could be done to see what the city could do to help. Seconded by Dickie Moore. Motion Carried 4-0.

m. Consideration and possible actions on approval of United States Department of Agriculture Rural Development Form RD 442-21 Right of Way Certificate and map for both wastewater treatment plants. Motion by Mark Hargis to approve form RD 442-21, Right of Way Certificate and Map for both wastewater treatment plants for the USDA loan closing. Seconded by James Monks. Motion Carried 4-0.

Entered into Executive Session 7:04 P.M.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion and Consideration of filling vacant Police Officer position.
Discussion and Consideration of contract with TDCJ.
Discussion and Consideration of personnel matters.

OPEN SESSION Reconvened back into Regulars Session 8:40 P.M.

Take any action deemed necessary on topics discussed in Executive Session.

f. Consideration and possible actions on approval of amendment to Water and Sewer Utility Rates Ordinances. Motion by James Monks to approve the amendment to the Water and Sewer Utility Rate Ordinances as presented with a change to the water and sewers rates for the out of town customers. Sewer rate outside city limits 0 to 2000 gallons $19.50 and water rates outside the city limits per 1,000 gallons over 2,000 minimum $6.12. Seconded by Dickie Moore. Motion Carried 4-0.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. No Action Taken.

Discussion and Consideration of filling vacant Police Officer position. Motion by James Monks to hire Preston Cordova as a patrolman for the police department at the rate of $16.00 per hour. Seconded by Mark Hargis. Motion Carried. 4-0.

c. Discussion and Consideration of contract with TDCJ. Motion by Mark Hargis to suspend our contract with TDCJ and get our van back as soon as possible. Seconded by James Monks. Motion Carried 4-0.

d. Discussion and Consideration of personnel matters. No action taken.

Reports from City Council Members and City Administrator. Don Doering, City Administrator gave information on Town meetings set to discuss the flu vaccines in Fairfield.
The west wastewater treatment plant… the 4th lagoon is now back in service. We have a possible weak area in the dam, but we are going to fill it from the backside.

ADJOURNMENT 8:45PM

City of Teague

ATTEST:

___________________________________
Jacquline Utsey, Mayor

___________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
September 14, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 14th day of September, 2009 at 6:00 P.M. This meeting was held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Roger Brooke, Place 4
Vacant Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney, Dennis Cox, Sergeant at Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT The meeting was called to order at 6:29 PM by Jacquline Utsey, Mayor and a quorum was present

INVOCATION The invocation was led by Don Doering.

PLEDGE TO THE FLAG The pledge to the flag was led by Mark Hargis.

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting.

Charles Howard-Metro Sanitation-Beginning our 3rd year of our contract. Want to make sure there are no unresolved issues with the council or city. One issue will be a potential extension of the contract. Will make a proposal to the city council and work it out with them and Don. Mayor-Where are you with the recycling program? Howard-Will get with the company on that. For the oil recycling, a company based out of Houston.

Velva Jo Magness: Want to thank council and Mayor for the hard work and hours and sincere obligation to Teague. I own houses here and pay all taxes. My livelihood has been made in the credit business and understands the city’s problems. People that are renters are good people and Teague needs them. My taxes have increased for 112 S 10th Ave from 2004-2009 by 63%. Also on another property 110 S 10th 127%. Also the insurance has increased. Everything in real estate has increased. The City of Teague has many tax exempt properties. The city of Teague should let the stockholders of Teague know what is going on. I would like to give the council this information and advise them to read it.

Leslie Missildine-Gave an update the he had signed the application to make Teague a wet city. It was too late to get it on the ballot this year but will be on the ballot next year.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of August 10, 2009, Public Tax Hearing of August 31, 2009, Public Tax Hearing of September 3, 2009 and Special Meeting of September 8, 2009.
Consideration and approval of accounts payable register for the month of August, 2009 (List Submitted).

c. Consideration and possible actions on approval of combining lots 4 and 5 in Block 143 for one single family dwelling. This is the mobile home on South St.

Motion by James Monks to approve the consent agenda. Seconded by Mark Hargis. Motion Carried 4-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of response to TXDOT concerning crossovers on Hwy. 84. Motion by James Monks to give up the 7th Ave crossover and the McGee St. crossover. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of Road Maintenance Agreement with XTO.

Motion by Mark Hargis to approve the road maintenance agreement with XTO with approval of the $50,000 Bond. Seconded by Dickie Moore. Motion Carried 4-0.

NEW BUSINESS

Consideration and possible actions on approval of acceptance of Shane Reves’ resignation for Place 5 on the City Council. Motion by Dickie Moore to accept Shane Reves resignation. Seconded by Roger Brooke. Motion Carried 4-0.

Consideration and possible actions on filling Place 5 on the City Council. Motion by Roger Brooke to appoint Candy Mashburn for Place 5. Motion died from a lack of second. Motion by Dickie Moore to appoint Linden Utsey to Place 5. Motion died from a lack of second. Motion by James Monks to table this item until we receive more applications. Seconded by Mark Hargis. Motion Carried 4-0.
Consideration and possible actions on Landlord Liability Utility Ordinance.
Courtney Pickens-What the ordinance is the city wants landlords to pay past tenants water bills. In my opinion a lot of time has been wasted dealing with this ordeal. The people that have lived in these houses and stolen from the city should be required to pay the water bills back to the city, not the landlords. I do not think that is right. I have a local government code that says the exact opposite of what the ordinance states. I would like the ordinance changed and I would like my money back. I have spent about $1000 on past due water bills. The city should not want to cause harm to a business in the city. Motion by Mark Hargis that the city attorney be instructed to draft amendment to Ordinance 2009-03-05 so as to: Prohibit collection of past water bills due before March 2009 from landlords; Prohibits collection of past due water bills received from property owners for debts of tenants which due prior to March 2009; Change meter accounts to the name of the property owners name by attrition; waive deposits for water service by property owners of rental property (who have established service). Seconded by Roger Brooke. Motion Carried 4-0.
Consideration and possible actions on approval of Police Department expenses.
Motion by James Monks to approve budget changes in the police dept. Seconded by Dickie Moore. Motion Carried 4-0.
Consideration and possible actions on approval of current year budget amendments.
Motion by James Monks to accept budget amendments. Seconded by Roger Brooke. Motion Carried 4-0.
Consideration and possible actions on approval of cell phone use signs ordinance.
Motion by Mark Hargis to approve the cell phone use signs ordinance. Seconded by James Monks. Motion Carried 4-0.
Consideration and possible actions on approval of abandonment of a section of Wayne Street. Motion by Mark Hargis for the City to abandon that section of Wayne Street that borders Ms. Dubois property but retain the minerals rights. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of Interlocal Agreement with Texas Municipal League Intergovernmental Employee Benefits Pool. Motion by James Monks to enter into the Interlocal agreement with Texas Municipal League Intergovernmental Employee Benefits Pool. Seconded by Dickie Moore. Motion Carried 4-0.

Consideration and possible actions on approval of Obligation to Appear Ordinance.
Motion by Roger Brooke to approve the Obligation to Appear Ordinance. Seconded by Dickie Moore. Motion Carried 4-0.

Consideration and possible actions on approval of payment to Keystone Construction, Inc. before being reimbursed by USDA.
Motion by James Monks to pay $350,000 .00 now to Keystone Construction, Inc. and look at this item again when they complete the work in October. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of sale of surplus property. Motion by Mark Hargis to accept the bid from Leo Long of $501.00 for the dump truck. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of purchase of street sweeper.
Motion by James Monks to purchase Highway Broom from RSC for $21,618.30 contingent upon inspection by Shane Reves or Gus Ramirez and authorize changes to budget to pay for the purchase. Seconded by Dickie Moore. Motion Carried 4-0.

Consideration and possible actions on approval of rollover of unused street improvements funds.
Motion by Hargis to rollover the unspent portion of the $177,500.00 to the street improvement fund into next year’s budget. Seconded by James Monks. Motion Carried. 4-0.

Consideration and possible actions on approval of use of old dump site for tree limbs and yard type debris. Motion by James Monks to authorize the staff to look further into alternative dump sites for yard waste. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of Standard Operating Procedures. Motion by James Monks to table this item until council has time to review the SOPs. Seconded by Dickie Moore. Motion Carried 4-0.

Consideration and possible actions on approval of resolution for nominations of Board Members to the Freestone Central Appraisal District for 2010-2011 term. Motion by James Monks to accept the names presented by the Freestone Central Appraisal District. Seconded by Mark Hargis. Motion Carried 4-0.

Entered into Executive Session 7:32 P.M.

EXECUTIVE SESSION “The City Council for the City of Teague reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney); 551.072 (Deliberation about Real Property}; 551.073 (Deliberations about Gifts and Donations); 551.074(Personnel Matters); 55.076 (Deliberations about Security Devices); and 551.086(Economic Development).”

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion and consideration of Lone Star Chevrolet’s request for tax abatement.
Discussion and consideration of acquisition of real estate.
Discussion and consideration of disciplinary actions of Jerry Jones.
Discussion and consideration of disciplinary actions of Juan Canizales.
Discussion and consideration of evaluation of Department Heads.
Discussion and consideration of Library staffing/positions.
Discussion and consideration of hiring Marcus Wood for Parks position.

OPEN SESSION Reconvened into regular session 8:55PM.

Take any action deemed necessary on topics discussed in Executive Session.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. None
Discussion and consideration of Lone Star Chevrolet’s request for tax abatement. Motion by James Monks to deny the request for tax abatement to Lone Start Chevrolet. Seconded by Roger Brooke. Motion Carried 4-0

Discussion and consideration of acquisition of real estate. No action.

Discussion and consideration of disciplinary actions of Jerry Jones. Motion by James Monks to have Don Doering to proceed with the disciplinary action as directed. Seconded by Roger Brooke. Motion Carried 4-0.

Discussion and consideration of disciplinary actions of Juan Canizales. Motion by James Monks to have Don Doering to proceed with the disciplinary action as directed. Seconded by Mark Hargis. Motion Carried 4-0.

Discussion and consideration of evaluation of Department Heads. Motion by James Monks to accept the evaluations’ as presented by Don Doering. Seconded by Dickie Moore. Motion Carried 4-0.

Discussion and consideration of Library staffing/positions. No action taken.

Discussion and consideration of hiring Marcus Wood for Parks position. Motion by Dickie Moore to hire Marcus Wood at the same rate of pay he had previously. Seconded by Mark Hargis. Motion Carried 4-0.

Reports from City Council Members and City Administrator.

ADJOURNMENT at 9:00 PM

City of Teague

____________________________
Jacquline Utsey, Mayor
ATTEST:

________________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
August 10, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 10th day of August, 2009 at 6:00 P.M. This meeting was held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

The following were present: Jacquline Utsey, Mayor
James Monks, Mayor Pro-Tem
Mark Hagis, Place 2
Roger Brooke, Place 4
Shane Reves, Place 5

Dickie Moore, Place 3, Absent

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, Dennis Cox, Sergeant of Arms, Charlie Buenger, City Attorney.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT The meeting was called to order by Jacquline Utsey, Mayor at 6:00 P.M. and quorum was present.

INVOCATION given by Don Doering

PLEDGE TO THE FLAG was led by James Monks

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. Jimmy Petty addressed the Council with a petition and concerns about Basic Energy located at 108 FM 553. The cloud of dust, honking their horns twice each at each shift change, the bright lights at night.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of July 13, 2009, Budget Work Session of July 21, 2009, Special Meeting and Budget Work Session July 28, 2009, Budget Work Session of July 30, 2009, Budget Work Session of August 4, 2009 and Budget Work Session of August 6, 2009.
Consideration and approval of accounts payable register for the month of July, 2009 (List Submitted).

Motion by Shane Reves to approve the consent agenda. Seconded by Mark Hargis. Motion Carried 4-0.

UNFINISHED BUSINESS

none

NEW BUSINESS

Consideration and possible actions on approval of Cell Phone Use Prohibited Ordinance/Posting of Signs. Motion Shane Reves to approve the ordinance for the Cell phone signs. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of renewal of HOTCOG Interlocal Emergency Notification System Agreement. Motion by Shane Reves to approve the HOTCOG Interlocal Emergency Notification System Agreement. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of Marc Raymond Towing being added to the City Rotation. Moved to Executive Session.

Consideration and possible actions on approval of transfer of funds from Reserves Account to Municipal Court Technology Funds. Motion by Shane Reves to approve the transfer of funds from the reserve account to the Municipal Court Technology Fund. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of transfer of funds from Reserves Account to Municipal Court Building Security Funds. Motion by Shane Reves to approve the transfer of funds from Reserve Account to the Municipal Court Building Security Fund. Seconded by Mark Hargis. Motion Carried 4-0.

Consideration and possible actions on approval of dates and times for Public Hearings on Tax Increases. Motion by Shane Reves to have Don Doering set the public hearings and increase the tax rate by one cent. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of amendments to Landlord Liability for Unpaid Utility Bills of Tenants Ordinance. Motion by James Monks to table until a workshop could be held to discuss the ordinance. Seconded by Shane Reves. Motion Carried 4-0.

Consideration and possible actions on approval of USDA Loan Resolutions for Sewage Improvements.

Motion by Shane Reves to approve the loan resolutions from USDA for the Sewage Improvements. Seconded by James Monks. Motion Carried 4-0.

Consideration and possible actions on approval of sale and advertisement of surplus vehicles and misc. property. Motion by Shane Reves to approve the advertisement for the sale of the surplus vehicles and misc. items. Seconded by Mark Hargis. Motion Carried 4-0.

Entered into executive Session at 6:29 P.M.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion and consideration of Lone Star Chevrolet’s request for tax abatement.
Discussion and consideration of incentives for EDC supported hotel development.
Interview, discussion and consideration of applicants to fill vacant Public Works positions.
Discussion and consideration of Mike Roberts as a Reserve Officer.

OPEN SESSION reconvened at 7:40 P. M.

Take any action deemed necessary on topics discussed in Executive Session.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. None

Discussion and consideration of Lone Star Chevrolet’s request for tax abatement. Motion by James Monks to table this item until further research can be done. Seconded by Mark Hargis. Motion Carried 4-0.

Discussion and consideration of incentives for EDC supported hotel development. No Action Taken.

e. Discussion and consideration of Mike Roberts as a Reserve Officer. Motion by Mark Hargis to table this item until a formal interview could be conducted. Seconded by Roger Brooke. Motion Carried 4-0. James Monks abstaining.

d. Interview, discussion and consideration of applicants to fill vacant Public Works positions. James Monks made the motion to appoint Jerry Jones at Interim Assistant Public Works Director upon the completion of Class C licenses from TCEQ and come back positive within six months at which time he will automatically be the Assistant Public Works Director at the rate of pay of $16.00 an hour. Seconded Shane Reves at Street Supervisor/Crew Chief at a rate of $14.00 an hour. Seconded by James Monks. Motion Carried 3-0. Shane Reves Abstaining.

Shane Reves handed Mayor Utsey his resignation as a City Council member Place 5.

c. Consideration and possible actions on approval of Marc Raymond Towing being added to the City Rotation. Motion by Mark Hargis to decline application for rotation until the debt to City is paid. Seconded by James Monks. Motion Carried 3-0. Shane Reves did not vote.

Reports from City Council Members and City Administrator. Don Doering, gave an overview of the Standard Operating Procedure Manuals, The check from TML on Workers’ Comp refund. Keystone has moved to the North Plant and the replacement of fire hydrants report given by Gus Ramirez.

ADJOURNMENT 7:49 P.M.

The City of Teague

ATTEST:

_______________________
Jacquline Utsey, Mayor

_________________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
JULY 13, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 13th day of July, 2009 at 6:00 P.M. This meeting was held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Roger Brooke, Place 4
Shane Reves, Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT The meeting was called to order by Mayor Jacquline Utsey and a quorum was present

INVOCATION was given by Don Doering

PLEDGE TO THE FLAG was led by Roger Brooke

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting.

Charles Howard, Metro Sanitation, addressed the council advising that they are working on making sure the trash pickup are working like it should.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of June 8, 2009.
Consideration and approval of accounts payable register for the month of June, 2009 (List Submitted).

Ratification of Proclamation Designating August 7, 2009 through August 9, 2009 as Booker T. Washington and J. A. Brooks School Weekend in the City of Teague.

Motion by Mark Hargis to approve the consent agenda, Seconded by Shane Reves. Motion Carried 5-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of method of demolition of dilapidated structures.

Johnny Howard and Don Doering addressed the council with a list of 4 properties that have substandard structures on them and would like to start the proceedings to clear the property by the means of judicial.

The list of the property 418 Cox, Jesse and Martha Lopez; 609 Jackson, Charlie Busby C/O Betty Carter; 217 Jackson, Christie Oliver; and Washington Sandra, Griselda Vasquez.

Motion by James Monks to proceed with getting started on the four properties by the judicial means and the other non judicial properties is added to next year fiscal budget and get quotes on what the cost will be. Seconded by Dickie Moore. Motion Carried 5-0.

NEW BUSINESS

Consideration and possible actions on approval of Resolution to purchase new police cars. Moved to after executive session.

Consideration and possible actions on approval to apply for grant/loan from USDA for a new police station. Motion by Roger Brooke to proceed with having an architect do plans so we can proceed in getting a cost of the new police station and can apply for grant money. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of two new Police Officer positions. Moved until after executive session.

Consideration and possible actions on approval of a Police Investigator position. Moved until after executive session

Consideration and possible actions on approval of service charges for bulk water purchases after regular hours of operation. Tanya Walker with AB water addressed the council about the purchasing of bulk water. Motion by Shane Reves to have Don Doering and Charlie Buenger issue a contract and key so that they can get water after hours. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of adjustments to recommendations to Texas Department of Transportation concerning crossovers on US 84. Motion by Mark Hargis to table this item until we can contact Bryon Cook again about working with TXDot on the road crossing. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of 2009/2010 Budget Workshop dates and times. Motion by Shane Reves to accept the dates and time for the budget workshops Tuesday, July 21; Tuesday July 28th, Thursday July 30th, Tuesday, August 4th, and Tuesday August 11th. Seconded by Dickie Moore. Motion Carried 5-0.

Consideration and possible actions on approval of ordinance authorizing payments and fees and other costs by credit cards or electronic means. Motion by Shane Reves to approve the ordinance authorizing payments and fees and other costs by credit cards and electronic means. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of contract with the Texas Department of State Health Services for the purchase of antiviral medications. Motion by James Monks to not participate in the Texas Department of State Health Services antiviral medications. Seconded by Shane Reves. Motion Carried 5-0.

Entered into executive Session at 6:57 PM.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.

Discussion of purchase of or easement to Lake Park property.

Discussion of increase in pay rate and change in position title for Melissa Satterwhite.

OPEN SESSION back in regular session at 8:19 PM

Consideration and possible actions on approval of Resolution to purchase new police cars. Motion by James Monks to approve resolution to purchase two new police vehicles. Seconded by Mark Hargis. Motion Carried 5-0

.
c. Consideration and possible actions on approval of two new Police Officer positions. Motion by James Monks to create two new police officers positions. Seconded by Mark Hargis. Motion Carried 5-0.

d. Consideration and possible actions on approval of a Police Investigator position. Motion by Roger Brooke to create the position of Criminal Investigator Detective (CID) at the rank of Lieutenant. Seconded by Mark Hargis. Motion Carried 5-0.

Take any action deemed necessary on topics discussed in Executive Session.

a. Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. NONE

b. Discussion of purchase of or easement to Lake Park property. Motion by Mark Hargis for Don Doering and City Attorney Charlie Buenger to negotiate for the purchase of the lake land property. Seconded by James Monks. Motion Carried 5-0.

c. Discussion of increase in pay rate and change in position title for Melissa Satterwhite. Motion by James Monks to promote Melissa Satterwhite to Head Librarian and a raise up to $14.00 per hour. Seconded by Roger Brooke. Motion Carried 5-0.

Reports from City Council Members and City Administrator. Mayor Utsey gave a report on the Friday movie night and Saturday music night at the Lion’s Den Park. Had a good turnout considering it was not publicized. Hope this weekend to have a bigger crowd. Yrene Morgan gave report on cell phone tower is now working. Don Doering reported about the ISO report reduced to a 4, road work progress, Home program extended to get more applications.

ADJOURNMENT

City of Teague

____________________________
Jacquline Utsey, Mayor
ATTEST:

________________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
JUNE 8, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 8th day of June, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3

Shane Reves, Place 5 Absent
Roger Brooke, Place 4 Absent

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by Mayor Jacquline Utsey and a quorum was present Mayor Pro-tem James Monks, Alderman Place 2 Mark Hargis, Alderman Place 3 Dickie Moore, and absent were Alderman Place 4 Roger Brooke and Alderman Place 5 Shane Reves.

INVOCATION was given by Don Doering

PLEDGE TO THE FLAG led by James Monks.

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting.

Larry Walker addressed the council on bulk water sales after hours. To be put on the next agenda.

2008 Annual Drinking Water Quality Report. Don Doering gave short report on the Annual Drinking Water Quality Report.

EDC Report on Community Profile Book. Candy Mashburn, Director of EDC give an update on what is being done on the packets for the EDC will give out to perspective businesses.

Census 2010 Report. Mr. Mike Boren gave an update on what is happening with the Census. The Census will be March 17th through April 1, 2010.

CONSENT AGENDA

Approval of Minutes of Regular Meeting of May 11, 2009 and Special Meeting of May 18, 2009.

Consideration and approval of accounts payable register for the month of May, 2009 (List Submitted).

Motion by James Monks to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of method of demolition of dilapidated structures. Motion by James Monks to table this item. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of payment to Johnson Lab for additional water meters.

Motion when audit is finish to make a payment in full. Seconded by Dickie Moore. Dickie Moore withdrew motion. Mark Hargis amended his motion when audit is finished to make payment of $21,778.00. Seconded by Dickie Moore. James Monks voted no. Motion Carried 2-1.

NEW BUSINESS

Consideration and possible actions on approval of Mayor Pro Tem. Motion by Mark Hargis to appoint James Monks. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of amendment to EDC annual budget for a hotel feasibility study. Ron Rasbeary, President of EDC gave amendments to EDC budget. Motion by Dickie Moore to approve the amendments. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of amendment to airport ordinance to allow vehicle storage in hangars during flights. Motion by James Monks to have the attorney amend the ordinance to allow personnel vehicle to be parked in the hangar while the plane is being used. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of annual audit services. Motion by Mark Hargis to award the contract to Kenneth C. Davis & Company, P. C. to do the audit for 4 years for the City of Teague at $12,000.00 per year. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of Regular Council Meeting dates and times. Motion by James Monks to change the council meeting being the fiscal year October 1, 2009 to the 2nd and 4th Monday’s at 6:00 P. M. at City Hall. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of current year budget amendments. Motion by James Monks to approve the budget amendments presented by Don Doering. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of TCEQ Agreed Order. Motion by James Monks to do the SEP for agreed order instead of paying the fine. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible actions on approval of Sludge Project Payment Request. Motion by James Monks approve payment on the draws to Keystone and City Administrator to disperse the funds a needed. Seconded by Dickie Moore. Motion Carried 3-0.

Consideration and possible actions on approval of placing GPS monitoring devices in all City vehicles. No action taken.

Entered into Executive Session at 7:28PM

EXECUTIVE SESSION “The City Council for the City of Teague reserves the right to adjourn into executive session at any time during the course of the meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney); 551.072 (Deliberation about Real Property}; 551.073 (Deliberations about Gifts and Donations); 551.074(Personnel Matters); 55.076 (Deliberations about Security Devices); and 551.086(Economic Development).”

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion of request for tax abatement for the Pizza Place.
Discussion of Public Works Policies.
Discussion of Assistant Public Works Director Position.
Discussion of advertisement of Public Works positions.
Discussion of hiring part- time Public Works employees.

OPEN SESSION at 8:47PM

Take any action deemed necessary on topics discussed in Executive Session.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. NONE

Discussion of request for tax abatement for the Pizza Place. Motion by Dickie Moore to give them a 75% first year, 50% second year, 33 1/3/ the third year tax abatement. Seconded by Mark Hargis. Motion Carried 3-0.

Discussion of Public Works Policies. No action

Discussion of Assistant Public Works Director Position. No Action

Discussion of advertisement of Public Works positions. Motion by James Monks to advertise for an Assistant Public Works Director with the TCEQ Class C water and wastewater licenses. Seconded by Mark Hargis. Motion Carried 3-0.

Discussion of hiring part- time Public Works employees. No Action

Reports from City Council Members and City Administrator. Don Doering asked if the council had an objection to forming a park advisory committee for the lake. James Monks asked questions. Status on repeaters? Culverts at the baseball park. Look for a way to fix parking at the pavilion. Get new updated Maps. Status of the cell phone tower. Check the fee for the swimming pool.

ADJOURNMENT 8:56PM

City of Teague

____________________________
Jacquline Utsey, Mayor
ATTEST:

________________________________________

Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
MAY 11, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 11th day of May, 2009 at 6:00 P.M. This meeting was held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
The following were present:
Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Shane Reves, Place 5

Roger Brooke, Place 4 Absent

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by Mayor Jacquline Utsey and a quorum was present.

INVOCATION given by Don Doering

PLEDGE TO THE FLAG led by Shane Reves

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting.

Jackie French-Would like the City Council, EDC, Rotary help prepare a Time Capsule to place at the new school.

Gene Ruston- Wanted to have dumpsters available at the dump. The dumpster is always full when he gets there and then has to take the stuff back home.

Joe Mason—would like to move his plane to hangar #1 because the hangar he has leaks.

6:04 PM Roger Brooke Entered

Doris Nealy. Talked about the areas of town that needs attention. Ditches and side streets where concrete stops need to be mowed and maintained, not seasonal, but before the grass and weeds are knee high. Prevents the pickup crew from picking up trash and cans. (The pickup crew is the group of Ladies that walk around town.)
1st Street all, especially from Emanuel’s Funeral Home to 84. Antioch Cemetery North. The Cemetery is maintained but on the sides leading to cemetery are not. Areas on Adams Street leading to Greenwood Cemetery. Parts of Third Street, Grayson Street on both sides of the railroad tracks. Burnim, 1365, and across the railroad tracks. All streets in North town, Maple west of fourth is very high. MLK parts near St. James Church.

On Grayson where the Scotts live. For the past seven years it was reported to me that the family has asked for the road to be repaired so that when it rains their elderly mother and father will not have to put on boots and risk falling in order to get the mail.

Many streets do not have street markers indicating the names of the streets and intersections. If they are knocked down just replace them. If we did not know the general area of Teague we would get lost many times. The houses may have the correct numbers on them, but if the Emergency people cannot see a streets marked how can they intervene as soon as possible. The street behind Dairy Queen is in bad condition. Questions she had. How are job assignments made for maintenance of the City? Does anyone make periodic rounds for review of the city so need can be identified, documented? Does everything have to wait for a work order? I understand we have equipment that can reach into the side areas and ditches, Why is it that equipment is not being used routinely this has been going on for about 10 years. I love Teague and my crew and I will continue doing what we can but where are the people who are on the payroll to do the job?

CONSENT AGENDA

Approval of Minutes of Regular Meeting of April 13, 2009 and Special Meeting of April 20, 2009.
Amendment to agreement airport hay lease.
Amendment to Interlocal agreement with Freestone County for road work.
Consideration and approval of accounts payable register for the month of April, 2009 (List Submitted).

Motion by James Monks to approve the consent agenda. Seconded Roger Brooke. Motion Carried 5-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of Freestone County Times as an additional newspaper of record for the City of Teague. Mary McDonald talked on behalf of the Freestone County Times. Motions by Dickie Moore to designated Teague Chronicle the City newspaper of record and not have a second newspaper of record. Seconded by James Monks. Motion Carried 5-0

Consideration and possible actions on approval of additions/deletions of crossovers and speed limits on HYW 84.Motion by James Monks to add a crossing on HYW 84 straight across from the Sewer Plant road. Seconded by Mark Hargis. Shane Reves voted No. Motion Carried 4-1.

NEW BUSINESS

Presentation by Teague Lions Club. Motion by Shane Reves to remove until someone from Teague Lions would be present. Seconded by Roger Brooks. Motion Carried 5-0.

Presentation by Leslie Missildine on improvements to Teague City Lake. Mr. Missildine gave some ideas on the improvement of the Teague City Lake. No action on this item.

Consideration and possible actions on approval of contract for grant consulting services for the HOME Investment Partnership Program. Motion by Shane Reves to accept Gary R. Traylor and Associates, Inc. as grant consultants on the Home Investment Partnership program. Seconded Dickie Moore. Motion Carried 5-0.

Consideration and possible actions on approval of abandonment/resolution of issues concerning alley that runs east to west between N.4th & N.5th Streets. Motion by Shane Reves to allow First United Methodist Church by resolution to erect a fence and gate for City access. Seconded by Mark Hargis. Motion Carried. 5-0.

Consideration and possible actions on approval of XTO Well Drilling Permit Application. Motion by Mark Hargis to table this item. Seconded by Shane Reves. Shane Reves withdrew seconded Mark Hargis withdrew his motion. Motion by Mark Hargis to approve the Permit Application and work out the road agreement between the attorneys’s Seconded by Shane Reves. Motion Carried 5-0.

Consideration and possible actions on approval of amendment to Utility Ordinance. Motion by Roger Brooke to amend the Utility Ordinance. Seconded by Shane Reves. Roger Brooke and Shane Reves voted Yes. James Monks, Mark Hargis and Dickie Moore voted No. Motion failed.

Consideration and possible actions to update TexPool authorized representatives for the City. Motion by Shane Reves to keep the current people on the signature card and add James Monks. Seconded by Dickie Moore. Motion carried 5-0.

Consideration and possible actions on approval of policy to rent vacant airport hangers. Shane Reves made a motion to take no action and gave the City Administrator a directive to create a policy for the airport hangars. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of advertisement of annual audit services. Motion by Shane Reves to advertise for RFP for auditors. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of amendment/reevaluation of agreement with 4-H Club’s use of old fire department building. Motion by Mark Hargis to pay the utilities on the old fire deptment building. Seconded by Dickie Moore. Motion Carried 5-0.

Consideration and possible actions on approval of agreement with KARE’s for use of old city hall. Motion by James Monks to table this item to discuss using another city facility. Seconded by Roger Brooke. Motion Carried 5-0.

Consideration and possible actions on approval of establishment of standard operation procedures for all City Departments. No action.

Consideration and possible actions on sewer expansion on HWY 84.Motion by Roger Brooke to support the sewer expansion on Hwy 84 and search for funding. Seconded by Shane Reves. Motion Carried 5-0.

Consideration and possible actions on approval of TXDOT Municipal Maintenance Agreement and Resolution. Motion by Mark Hargis to approve the TXDOT Municipal Maintenance Agreement and Resolution. Seconded by Dickie Moore. Motion Carried 5-0.

Consideration and possible actions on approval of purchase of AED’s (Automated External Defibrillators). Motion by James Monks to approve purchase of AED’s pending a budget amendment and allow the churches to purchase the AED’s along with City. Seconded my Roger Brooke. Motion Carried.5-0.

Consideration and possible actions on removal of encroachment in alley between N.5th & N.6th. Motion by James Monks to have the alley surveyed and then send the City crew to open up the alley as long there is not a structure in the alley. Seconded by Roger Brooke. Motion Carried 5-0.

Consideration and possible actions on approval of method of demolition of dilapidated structures. Motion by James Monks take no action on this item. Seconded by Shane Reves. Motion Carried. 5-0.

Entered into Executive Session: 7:30 PM

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion of EDC’s request to assistance Allen & Cindy Carroll with establishing a new restaurant.
Discussion on purchase of 4 acres from Frank Steele.
Discussion of extension of City Administrator Employment Contract.
Discussion of hiring Public Works Employee.
Discussion of hiring Police Officer.
Annual evaluation of City Administrator.
Annual evaluation of Director of Public Works.
Annual evaluation of Police Chief.

OPEN SESSION 8:52PM

Take any action deemed necessary on topics discussed in Executive Session.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. None

Discussion of EDC’s request to assistance Allen & Cindy Carroll with establishing a new restaurant. Motion by James Monks to give EDC the authority with the funding for Allen & Cindy Carroll. Seconded by Shane Reves. Motion Carried 5-0.

Discussion on purchase of 4 acres from Frank Steele. Motion by Mark Hargis to approve EDC purchasing the four acres from Frank Steele. Seconded by Dickie Moore. Motion Carried 5-0.

Discussion of extension of City Administrator Employment Contract. Motion by Shane Reves to table the extension of the City Administrator Employment Contract. Seconded by Roger Brooke. Motion Carried 5-0.

Discussion of hiring Public Works Employee. Motion by Shane Reves to table hiring a person for public works. Seconded by Roger Brooke. Motion Carried 5-0.

Discussion of hiring Police Officer. Motion by Shane Reves to hire Travis Martin as a Police Officer at a rate of $16.00 per hour. Seconded by James Monks. Motion Carried 5-0.

Motion by Shane Reves to table items g, h, and i. Seconded by Roger Brooke. Motion Carried 5-0.

Annual evaluation of City Administrator.
Annual evaluation of Director of Public Works.
Annual evaluation of Police Chief.

Reports from City Council Members and City Administrator.

Report the AT&T is putting a cell phone tower and should be up the first of June to the middle of June. Don will have a special meeting to swear in new council members.

ADJOURNMENT 8:57pm

City of Teague

____________________________
Jacquline Utsey, Mayor
ATTEST:

________________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
APRIL 13, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 13th day of April, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
The following Council Members were Present:

Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Roger Brooke, Place 4
Shane Reves, Place 5

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT Mayor called the meeting to order and a quorum was present.

INVOCATION was given by Don Doering

PLEDGE TO THE FLAG was led by James Monks

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. NONE

CONSENT AGENDA

Approval of Minutes of Regular Meeting of March 9, 2009 and Special Meeting of March 16, 2009 and Special Meeting of March 30, 2009.
Ratification of appointment of Roger Brooke as Reserve Police Officer.
Consideration and approval of accounts payable register for the month of March, 2009 (List Submitted).

Motion by Shane Reves to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 5-0.

UNFINISHED BUSINESS

Consideration and possible actions on approval of No Drilling or Mining Resolution for City Park Land. Motion by Shane Reves to approve the Resolution for No Drilling or Mining on City Park Land. Seconded by James Monks. Motion Carried. 5-0.

Consideration and possible actions on approval of Amendment to Manufactured Home Regulations. section of Building Ordinance to restrict age of Manufactured Home for new permits. Motion by James Monks to change the date of Manufactured Homes from 1987 to 1998 or newer. Seconded by Roger Brooke. Motion Carried 5-0.

NEW BUSINESS

Consideration and possible actions on approval of Schedule of Fees Ordinance. Motion to approve the Fees Ordinance. Seconded by James Monks. Motion Carried 5-0.

Consideration and possible actions on approval of amendment to Number of Dogs and/or Cats allowed section of Animal Control Ordinance. Motion by Shane Reves to amend the Animal Ordinance. Seconded by Mark Hargis. Motion Carried 5-0.

Consideration and possible actions on approval of placement of stop signs at T intersection of Northline Road and Parkwood Road. Motion by Dickie Moore to place stop signs at the intersection of Northline and Parkwood Road. Seconded by James Monks. Motion Carried. 4-0.

Consideration and possible actions on approval of agreement to bale hay at airport. Motion by James Monks to approve the contract with B& W Baling (Ronald Wells and John Bean) with the City Attorney making some changes to the agreement and waive the fee for two years and renewable in five years with $100.00 a year fee to start in January, 2012. Seconded by Mark Hargis. Motion Carried 5-0.

Consideration and possible actions on approval of Interlocal Agreement with Freestone County for road repair. Motion by James Monks to enter in to Interlocal Agreement with Freestone County for road repair. Seconded by Shane Reves. Motion Carried 5-0.

Consideration and possible actions on acceptance of water line easement from Hunt and Lucher.

Motion by Shane Reves to accept the 10 foot water line easement from Jimmy Hunt and Wife Anne Lucher on the property described in Deed of Trust 1003170. In Volume OR 1158 811 filed in Freestone County. (This is an agreement from August 9, 2005 Council meeting. Mr. Hunt advised that he had been paid the $1,000.00 in 2005. We needed the easement so we can file at the County Clerks Officer.) Seconded by Dickie Moore. Motion Carried 5-0.

Consideration and possible actions on approval of Contract Change Orders for radio read meters. Motion by Shane Reves to table this item until a workshop could be held on Monday April 20th at 6:00pm... Seconded by Mark Hargis. Motion Carried. 5-0.

Consideration and possible actions on approval of Freestone County Times as an additional newspaper of record for the City of Teague. Motion by Dickie Moore to table this item. Seconded by Roger Brooke. Motion Carried. 5-0.

Entered into executive session at 6:56 PM

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion of hiring Public Works Employees.
Discussion of increase in pay for Parks Supervisor.

OPEN SESSION reconvened into regular session at 8:26PM

a.   Take any action deemed necessary on topics discussed in Executive Session. Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
b.   Discussion of hiring Public Works Employees.
Motion by Shane Reves to hire Anthony Weathers as Custodian at a rate of $10.00 per hour. Seconded by Mark Hargis. Motion Carried 5-0.
Motion was made by Shane Reves to hire Ralph Arthur as a laborer in the Wastewater Department at a rate of $10.00 per hour. Seconded by Dickie Moore. Motion Carried 5-0.
Motion by Shane Reves to hire Bradley Cox as a laborer in the Water Department at a rate of $10.00 per hour. Seconded by James Monks. Motion Carried 5-0.
c.   Discussion of increase in pay for Parks Supervisor.
Motion by Shane Reves to accept the recommendation of the Public Works Director to raise the pay of Joaquin Garcia to $11.00 per hour. Seconded by Dickie Moore. Motion Carried 5-0.

Reports from City Council Members and City Administrator. None given

ADJOURNMENT at 8:29pm

___________________________________
Jacquline Utsey, Mayor
ATTEST:

_____________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
MARCH 9, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 9th day of March, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
Jacquline Utsey, Mayor
Dickie Moore, Place3
Roger Brooke, Place 4
Shane Reves, Place 5

Absent: James Monks, Mayor Pro-tem
Mark Hargis, Place 2

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT the meeting was called to order by Mayor Jacquline Utsey and a Quorum present.

INVOCATION was given by Don Doering

PLEDGE TO THE FLAG led by Shane Reves

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None

CONSENT AGENDA

Approval of Minutes of Regular Meeting of February 9, 2009.
Consideration and approval of accounts payable register for the month of February, 2009 (List Submitted).
Consider and place on file the Teague Police Department 2008 Annual Traffic Contact Report which meets or exceeds all requirements of Chapter 2, Texas Code of Criminal Procedure.

Motion by Shane Reves to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 3-0.

UNFINISHED BUSINESS

l. Consideration and possible action on approving proposal/contract for collection of delinquent accounts. Randall Rice, McCreary, Veselka, Bragg & Allen, P.C., addressed the council to tell them about the proposal/contract with his firm for the collection of old traffic fines and water utility accounts. A motion by Roger Brooke to enter into an agreement for collection of outstanding debts, from municipal court and water utilities accounts and the take the money out the technology fund for the software for the courts computer, MVBA collection agency. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible actions on 4-H Club use of old firehouse. Nick Hoffman addressed the council on behalf of the 4-H. Motion by Roger Brooke to approve the agreement with the 4-H for the old firehouse with them paying ½ of utilities, furnishing insurance with the City named as the additional insured and changing the name from Tony McAdams to Nick Hoffman on the contact. Seconded by Shane Reves. Motion Carried 3-0.
Consideration and possible action on approving proposal for Public Works Radio Repeater. Ed Crockett, Niacom, addressed the council sharing the need for better radio communications for public works and fire and police. Motion by Shane Reves to approve the proposal for the Public Works Radio Repeater and administration to find the funds. Seconded by Roger Brooke. Motion Carried 3-0.
Consideration and possible action on approving proposal for Fire & Police Radio Improvements. Mr. Crockett while giving information above also talked about fire and police radio communications. Motion by Shane Reves to approve the proposal for the fire and police radio communication and administration to find the funds. Seconded by Dickie Moore. Motion Carried 3-0.

NEW BUSINESS

Consideration and possible actions of acceptance of 2007-2008 audit as presented by City Auditor. Diane Solley, Kenneth C. Davis & Company, P.C., gave an overview on the 2007-2008 audit. The audit was found to be conformity with accounting principles generally accepted in the United States of America. Motion by Roger Brooke to accept the 2007-2008 audit as presented. Seconded by Shane Reves Motion Carried 3-0.
Consideration and possible actions on request from Mr. Pingleton to install a fence in City alley. Motion by Shane Reves to reclaim the alley between 5th and 6th Avenues. Seconded by Dickie Moore. Motion Carried 3-0.
Consideration and possible actions on approval of No Drilling or Mining Resolution for City Park Land. Motion by Dickie Moore to table this item. Seconded by Roger Brooke. Motion Carried 3-0.
Consideration and possible actions on approval of Election Judge Resolution. Motion by Shane Reves to approve the Election Resolution. Seconded by Dickie Moore. Motion Carried 3-0.
Consideration and possible actions on approval of change in Bulk Water Rate. Motion by Shane Reves to raise the Bulk Water Rate from $10.00 to $17.50 per 1,000 gallons. Seconded by Roger Brooke. Motion Carried 3-0.
Consideration and possible actions on approval of Water and Sewer Tap Fees increases. Motion by Shane Reves to approve the water and sewer tap fees as presented. Seconded by Roger Brooke. Motion Carried 3-0.
Consideration and possible actions on approval of increases in Culvert Prices, Materials and Labor. Motion by Shane Reves to accept the increase in culvert prices, materials, and labor as presented. Seconded by Dickie Moore. Motion Carried 3-0.
Consideration and possible actions on approval of Sex Offender Ordinance. Motion by Roger Brooke to approve the Sex Offender Ordinance. Seconded by Shane Reves. Motion Carried 3-0.
Consideration and possible actions on approval of Utility Ordinance Amendments (Addition of disconnection fee & one meter connection per residential structure) Motion by Dickie Moore to approve the ordinance amending Section 13.900 (a). Seconded by Shane Reves. Motion Carried 3-0. Motion by Shane Reves to approve the ordinance Section 13.003 (a) and (b). Seconded by Roger Brooke. Motion Carried 3-0. Motion by Shane Reves to approve the ordinance amending Section 13.0001 (a) and (b). Seconded by Dickie Moore. Motion Carried 3-0.
Consideration and possible actions on approval of Amendment to Manufactured Home Regulations section of Building Ordinance to restrict age of Manufactured Home for new permits and increase permit fee. Motion by Shane Reves to approve the amendment change the age of the HUD home from 1986 to 1998 and the fee from $250.00 to $500.00 and $30.00 Administrative fee. Seconded by Roger Brooke. Shane Reves rescinded his motion. Roger Brooke rescinded his seconded. Motion by Shane Reves to table this item on the age of the HUD Manufactured Homes. Seconded by Dickie Moore. Motion Carried. 3-0 Motion Roger Brooke to amend the fee from 250.00 to $500.00 and $30.00 Administrative fee. Seconded by Shane Reves. Motion Carried 3-0.
Consideration and possible actions on approval of Amendment to Building Ordinance to charge $30.00 application and processing fee. Motion by Shane Reves to approve the $30.00 application and processing fee. Seconded by Roger Brooke. Motion Carried 3-0.

Consideration and possible action on ratifying 5 year road improvement plan.

Enter into executive session 8:03PM

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion of City of Teague Personnel Policy.

Reconvened into regular session 8:27 PM

OPEN SESSION

Take any action deemed necessary on topics discussed in Executive Session

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. NONE
Discussion of City of Teague Personnel Policy. Motion made by Roger Brooke to approve changes to the

` Personnel Policy, Phone Usage. Cell phones issued by the City shall be refrain from using text messaging and if there is text messaging on the bill it shall be paid for by the person the phone is issued to or taken out by payroll deduction. REPAYMENT OF TRAINING COSTS. If, an Employee fails to remain employed with the City for a period of two (2) years from the date of completion of the approved course of education, the full amount of the educational costs incurred by the City for the benefit of such Employee shall be repaid by the Employee. For the purposes of this provision, an Employee fail to remain employed when terminated for cause, or when he or she voluntarily quits the City’s employment. It shall not include a reduction in force or where termination of the Employee was at the City’s election and without cause. Prior to enrollment in the approved course of education, Employee shall sign all documents necessary to permit and acknowledge withholding of all applicable educational expenses from such Employee’s final paycheck. Seconded by Shane Reves. Motion Carried 3-0.

Reports from City Council Members and City Administrator. None

ADJOURNMENT 8:30PM

City of Teague

___________________________________
Jacquline Utsey, Mayor
ATTEST:

____________________________________________
Don Doering, City Administrator/Secretary.

TEAGUE CITY COUNCIL MEETING
FEBRUARY 9, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 9th day of February, 2009 at 6:00 P.M. This meeting was held in the Conference Room, Teague City Hall, 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.

Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Shane Reves, Place 5

Absent: Dickie Moore, Place 3
Roger Brooke, Place 4

Don Doering, City Administrator, Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Dennis Cox, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT-Meeting called to order by Mayor Jacquline Utsey, Present, James Monks, Mark Hargis, and Shane Reves. Absent Dickie Moore and Roger Brooke

INVOCATION-given by Don Doering

PLEDGE TO THE FLAG led by Shane Reves

VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. None

CONSENT AGENDA

Approval of Minutes of Regular Meeting of January 12, 2009.
Consideration and approval of accounts payable register for the month of January, 2009 (List Submitted).

Motion by Shane Reves to accept the consent agenda. Seconded by Mark Hargis. Motion carried. 3-0

UNFINISHED BUSINESS

Consideration and possible actions on 4-H Club use of old firehouse. Motion by Shane Reves to table the item until have the finalize details of the agreement. Motion died from a lack of second. Motion by James Monks to accept the proposed agreement with the terms of the insurance added to agreement and they are to contact the City Administrator with the details of insurance. Seconded by Mark Hargis. Motion carried 3-0

NEW BUSINESS

Consideration and possible action on approval of participation in pet adoption program with New Leash on Life Fund. Cindy Phillips, President/Director, of New Leash Life, addressed the council with background information on the organization. The organization will take adoptable dogs and cats and place them in foster care until adoption. They will work with the Dr Adkins and the $45.00 we pay the Vet now will be paid to the New Leash on Life and they will get the dog neuter or spade and place the pet out for adoption. Motion by James Monks to participate in the New Leash on Life pet adoption program. Seconded by Shane Reves Motion Carried 3-0.

Consideration and possible action on accepting proposal for radio read water meters. Brent Stark Project Manager, AMR Specialist, Johnson Lab Supply, addressed the council and presented information to and answered question from the council on the meter read system. James Monks approved the bid of $369,370.00 from Johnson Lab Supply for a turn-key job and to amend the budget for the additional funds of $250,000.00 to pay for the job. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving resolution for TML legislative agenda. Motion by Shane Reves to approve the resolution approving a Legislative agenda for 2009 Legislative Session adopted by TML. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible action on approving 4 year road improvement plan. Motion by Mark Hargis to approve the 4 year road improvement plan and take the money from reserves that was left out last year’s budget and added to this year so more work can be done. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving budget amendments. Motion by James Monks to approve the budget amendments as presented. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving proposal to install a radio repeater. Motion by Mark Hargis to table the item until more information could be obtained on what benefits the repeater would be. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving U.S Census Bureau use of Community Center at no charge. Motion by James Monks to allow the U. S. Census Bureau use the Community Center free of charge for testing purposes. Seconded by Mark Hargis. Motion Carried 3-0.

Consideration and possible action on approving change in Library hours. Motion by Mark Hargis to accept the change in hours for the Library. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving civic agreement between City and K.A.R.E. Willie Keener, Jr. addresses the council and gave an overview about this organization. He mentor to youth, juvenile and young adults and use their assistance to work in the community. Motion by Mark Hargis to enter into a civic agreement with K.A.R.E. program. Seconded by James Monks. Motion Carried 3-0.

Consideration and possible action on approving maximum number of Utility Payment Contracts per customer per year. Motion by James to accept payment agreement from water utility customers with a 2 per year calendar year. Seconded by Shane Reves. Motion Carried 3-0.

Consideration and possible action on approving requirement to provide copy of lease for new connections for residents residing at properties with past due accounts. Motion by James Monks to table this item at this time. Seconded by Mark Hargis. Motion Carried 3-0.

Entered into executive session at 7:46 pm

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion of City of Teague Personnel Policy.

OPEN SESSION Reconvened into regular session 8:28 pm

Take any action deemed necessary on topics discussed in Executive Session.

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition. None

Discussion of City of Teague Personnel Policy. James Monks made a motion to approve the vehicle policy with changes upon mandatory testing of drugs and alcohol immediately following an accident. Second by Mark Hargis. Motion Carried 3-0.

Reports from City Council Members and City Administrator. Don Doering gave a brief report on what he had in the packet. Leroy Lewis to attend a school in Bryan. Don Doering, Dennis Cox and Gus Ramirez to attend a conference in March.

ADJOURNMENT at 8:30pm

City of Teague

___________________________________
Jacquline Utsey, Mayor
ATTEST:

_____________________________________
Don Doering, City Administrator/Secretary

TEAGUE CITY COUNCIL MEETING
JANUARY 12, 2009
MINUTES

The Regular Meeting of the Governing Body of the City of Teague was held on the 12th day of January, 2009 at 6:00 P.M. This meeting will be held in the Conference Room, Teague City Hall, and 105 South 4th Avenue, Teague, Texas 75860 for the purpose of considering the following Agenda items. All Agenda items are subject to action. The City Council reserves the right to meet in closed session on any Agenda items should the need arise and if applicable pursuant to authorization by Title 5, Chapter 551, of the Texas Government Code.
________________________________________________________________________ Jacquline Utsey, Mayor
James Monks, Mayor Pro-tem
Mark Hargis, Place 2
Dickie Moore, Place 3
Roger Brooke, Place 4
Shane Reves, Place 5

Yrene Morgan, Administrative Assistant, and Charlie Buenger, City Attorney and Arthur Noll, Sergeant of Arms.

CALL TO ORDER AND ANNOUNCE QUORUM IS PRESENT Mayor Utsey called the meeting to order and a quorum present

INVOCATION given by Mark Hargis

PLEDGE TO THE FLAG led by Dickie Moore

5. UNFINISHED BUSINESS

Consider adoption of an ordinance authorizing the issuance of $535,000 City of Teague, Texas combination tax and revenue certificates of obligation, Series 2009A. Dan Plietz, Naman, Howell, Smith & Lee L.L. P., gave an overview on the Ordinance authorizing the issuance of combination tax and revenue certificates of obligations. Motion by James Monks to adopt the ordinance for issuance of the combination tax and revenue certificates of obligation, Series 2009A. Seconded by Mark Hargis. Motion Carried 5-0.
Consider adoption of an ordinance authorizing the issuance of $465,000 City of Teague, Texas combination tax and revenue certificates of obligation, Series 2009B. Dan Plietz, Naman, Howell, Smith & Lee L.L. P., gave an overview on the Ordinance authorizing the issuance of combination tax and revenue certificates of obligations. Motion by Mark Hargis to adopt the ordinance for issuance of the combination tax and revenue certificates of obligation, Series 2009B. Seconded by James Monks. Motion Carried 5-0.

6. CONSENT AGENDA

a. Approval of Minutes of Regular Meeting of December 8, 2008.
b. Consideration and approval of accounts payable register for the month of December, 2008 (List Submitted).

Motion by James Monks to approve the consent agenda. Seconded by Dickie Moore. Motion Carried 4-0 with Shane Reves abstaining.

4. VISITORS/CITIZENS COMMENTS: At this time, any person with business before the council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. Mr. Bodine addressed the council about his property and the fact that we are calling the property a public nuisance.

5. UNFINISHED BUSINESS

.
c. Consideration and possible actions on zoning. Motion by James Monks to table this item. Seconded by Dickie Moore. Motion Carried 5-0.

d. Consideration and possible actions on 4-H Club use of old firehouse. Motion by James Monks to remove this item from the agenda until we hear from 4-H Club with a plan for the building. Seconded by Roger Brooke. Motion Carried 5-0.

e. Consideration and action on approval of ordinance to authorize towing of vehicles without proof of financial responsibility/insurance. Motion by James Monks to approve the ordinance authorizing the towing of vehicles without proof of financial responsibility/insurance. Seconded by Roger Brooke. Motion carried 5-0.

7. NEW BUSINESS

a. Consideration and possible action on purchase of a used bucket truck. Motion by James Monks to approve the purchase of bucket up to $25,000.00 with City Administrators discretion Seconded by Mark Hargis. Motion Carried 5-0.

b. Consideration and possible action on changing name of a section of U.S. Hwy. 80 from Tyler to Barger Street to B.T. Washington Street. Motion by James Monks to approve the name of change of the section of U.S. Hwy 80 to B.T. Washington Street. Seconded by Dickie Moore. Motion Carried 5- 0.

c. Consideration and possible action on changing the name of Co. Rd. 615. Motion by Mark Hargis to change FM 615 to Lone Star Drive. Seconded by James Monks. Motion Carried 5-0

d. Consideration and possible action on advertising for radio read water meters. Motion by Mark Hargis to advertise for bids for radio read water meters. Seconded by James Monks. Motion Carried 5-0.

e. Consideration and possible action on approval of resolution to apply for a Texas Parks & Wildlife Department Grant. Motion by James Monks to approve the resolution to apply for the TP&W Dept. grant for the Teague City Lake in the amount of $75,000.00. Seconded by Mark Hargis. Motion Carried 5-0.

f. Consideration and possible action on approval of amendments to EDC budget. Ron Rasbeary gave and over view on the amendments to the EDC budget. Motion by Shane Reves to accept the amendments to the EDC budget as presented. Seconded by Roger Brooke. Motion Carried 5-0.

g. Consideration and possible action on approval to call a general election for May 9, 2009 for Alderman Places II, IV & V. Motion by Shane Reves to call the General Election for May 9, 2009 for Alderman Place II, IV &V. Seconded by Roger Brooke. Motion Carried 5-0.

Entered into Executive Session 6:44 pm

Consultation with Attorney regarding pending or threaten litigation, personnel matters and/or property acquisition.
Discussion on contracting removal of substandard buildings.

8. OPEN SESSION reconvene unto regular session 7:19 pm.

9. Take any action deemed necessary on topics discussed in Executive Session. No action taken on any item in Executive Session

10. Reports from City Council Members and City Administrator. Jacquline Utsey gave an overview on Don Doering’s report since he was attending an Election Law Seminar in Dallas.

11. ADJOURNMENT 7:21 p.m.
City of Teague

___________________________________
Jacquline Utsey, Mayor
ATTEST:

_____________________________________
Don Doering
City Administrator/Secretary